University of Northwestern Email


Northwestern provides safe and secure email for all it's employees. Office 365 allows you to access your UNW email and calendar via mobile devices and anywhere there's an internet connection.  


Access Email

Click on the link below to access your email in Office 365. You will be prompted to login using your email and password.

Related Content:

While Office365 allows end users to setup Email Forwarding to external addresses, there are major security repercussions to having emails forwarded offsite and UNW will be removing this functionality from Office365 in the near future.  It is possible to check for and immediately remove any email forwarding setup on your 365 email account by performing the following steps:

  1. Login to https://outlook.office.com
  2. Click on the Settings cog at the top of the screen and select "View All Outlook Settings" at the bottom of the dropdown:
  3. Click on the Mail tab, Forwarding, and uncheck the box that says "Enable Forwarding" on the right tab.


Outlook App

With the Outlook App you can:

  • View/respond to your emails
  • View, update and create calendar appointments or reminders
  • Look at your files download or via OneDrive
  • View your phone and work contacts as well

Pros: 

  • All your contacts from Outlook will sync
  • Access to UNW directory
  • The interface will look similar as the Desktop version of Outlook. 
  • Changing things from the Desktop version of Outlook will sync with your phone and vice versa

Cons:

  • Downloading another app will take a little more space (~91MB)
  • This will only show your work calendar and not personal calendars that are on your phone

Installing Outlook App 

  1. Download the Outlook App from Google Play Store



  2. Open the Outlook app and enter your email address and tap Continue.

  3. When you do this, it will either bring up one of two screens. Regardless of which screen it brings up, type in your password. 
     
  4. If it works: Skip to step 7. If it doesn't continue with the instructions below

  5. Tap on advanced settings at the bottom and enter the information below
    1. Domain: emp\username
    2. Server: owa.unwsp.edu

  6. Tap on the check mark in the top right of the screen

  7. Your account should auto sync and all your emails will be visible.

Using Outlook App 


In the Outlook App, there are 4 main tabs that are usable: Email, Calendar, Files, and People. Below are general outlines to each of the tabs. 

Email 

The Email tab looks very similar to what you would see when using the Outlook App on your computer. Here you can see your emails, manage your emails, send, reply, and forward your emails, etc. 

Calendar 

The Calendar tab acts similarly to the Calendar tab in the Outlook app. Here you can view your calendar, manage meetings, and add items to your calendar. 

Files 

Files is a new tab in the Outlook web app. Here you can view all your attachments. from all your accounts in one spot. You can download them onto your phone or view pictures in the app. 

People 

The people tab is seen in both the Desktop version and the mobile version of Outlook. Here you can see your contacts and a directory of people at Northwestern


Default Mail App

Depending on the type of Android phone that you have, the interface may look different, but the process is fairly similar. Listed below are the steps to set up your school email on your phone with a couple of examples of what . If you have issues, stop by the Service Desk in R0106.


  1. From the applications menu, select Email or Mail

  2. Tap Exchange or Exchange ActiveSync or Corporate Sync (depending on your version of Android)

  3. Type your email address and password
    1. Employees = username@unwsp.edu

  4. Tap Next
    1. Your device should find the settings automatically.
    2. If not, tap Manual Setup and enter the following information:
      1. Email: username@unwsp.edu
      2. Password = your account password
      3. Domain/Username: username@unwsp.edu
      4. Server = outlook.office365.com
      1. Port = 443 (you probably won't have to change this)
      2. Security Type = SSL/TLS if possible

  5. Click Next and Select Account Settings
    1. Inbox checking frequency = how often your device will check for emails
    2. Days to sync = how far back you want your emails to go
    3. Sync options for Email, Calendar, Contacts, and Tasks

  6. Give Name for Account (optional), tap Next

  7. Done! You should now be receiving emails on your phone

  8. Tap Next

  9. Remote Security Administration
    1. Tap Ok

  10. Select personal email syncing options:
    1. Calendar
    2. Contacts
    3. Email
    4. Tasks
    5. Inbox checking frequency = how often your device will check for emails
    6. Days to sync = how far back you want your emails to go

  11. Give Name for Account (optional)

  12. Activate Device Administrator (You may or may not see this option)
    1. Tap Activate

  13. Done! You should now be receiving emails on your phone

Setting up email on an iPad, iPhone or iPod Touch

  1. We recommend that you first remove your current Northwestern email account from your phone with the old settings. 
    1. You can do this by going to your general settings on your phone, choosing the "Mail, Contacts, Calendars", then choose your Microsoft Exchange Account and click remove account.



  2. Tap Settings > Mail, Contacts, Calendars > Add Account.

    1. Settings 

  3.  Once you are under the add account menu, select Microsoft Exchange. 

    1. Microsoft Exchange

  4. Enter your UNWSP Email and Password . 
    1. Employees: username@unwsp.edu

      Type in username and password

  5. Tap Next on the upper-right corner of the screen. Your device will find the settings to setup your account automatically.
    1. If not, tap Manual Setup and enter the following information:
      1. Email: username@unwsp.edu
      2. Password = your account password
      3. Domain/Username: emp\username@unwsp.edu
      4. Server =  outlook.office365.com
      1. Port = 443 (you probably won't have to change this)
      2. Security Type = SSL/TLS if possible

  6. Choose the information you want to synchronize to your device. Tap Save to complete the setup.



Print

To print this article, click on Tools on the right, and choose Export to PDF.  Open the PDF to print.

Questions or Feedback

If you have any additional questions, or if you have feedback about this article, please contact the IT Department at itconfluence@unwsp.edu.



Setting up email on Mac

  1. Open your Mail application



  2. If needed, go to Mail > Preferences > Accounts, and click + to add a new account.





  3. Select Exchange and click Continue.



  4. Enter your Office365 information and click Continue.



  5. Verify your information and click Continue.



  6. Choose the services to connect your account to and click Done.



  7. After awhile, your Mail inbox should automatically populate.

Summary: 

It's possible for someone to configure an Out of Office or Auto Replies message for a department mailbox or a different user account, assuming that someone has been delegated appropriate access.  This article explains the steps necessary to do so.

Steps:

  1. First the user must be give given Full Access permission to the mailbox that they are wanting to set the Out of Office message on.  This can be granted by the Service Desk.
  2. Login to https://outlook.office.com 
  3. Open 'another mailbox' by clicking on the circle in the upper right corner and choosing "open another mailbox" from the dropdown menu.

  4. Start typing the name of the mailbox in question.  It should auto-populate. Click Open when finished.
  5. Next click on the cog in the upper right corner and choose "view all Outlook settings"
  6. A new popup window should open which gives you the settings for the other mailbox.  Click on Automatic Replies and click the Toggle to turn on Automatic Replies and specify the applicable settings.



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